Carbon Monoxide (CO2) and Fire Alarms

In the event that a carbon monoxide or fire alarm sounds, employees are to immediately evacuate the building and call 911. Employees should monitor all entrances to the building to ensure no unauthorized personnel enter the building.

Emergency Closure and Pandemic Response Plan

In the event that the library is faced with emergency closure due to extended inclement weather or power outages (more than three business days), acts of war, a pandemic, a disaster, or similar situation, the library shall proceed through three levels prior to closure:

Level 1 – Precautionary Measures

In the event of anticipated non-health related issues, the library will endeavor to communicate with library users prior to moving to Level 2.

In the event of increased communicable illnesses, the library will add precautionary measures to include:

Adding additional cleaning supplies.
Performing additional routine cleaning of high touch points.
Promoting healthy habits among employees and patrons.
Creating social distancing standards for computer users and program users, and for interaction with staff and volunteers.
Reducing contact with difficult to clean items or areas. For example: removing toys, games, and puzzles from the children’s room; redirecting returned items to an isolated location for cleaning or quarantine; minimizing contact between patrons and staff at the circulation desk by scanning library cards and materials in patron hands rather than passing them back and forth with staff.

Level 2 – Modified or Reduction in Operating Hours or Services

The library will continue with Level 1 Precautionary Measures, and as necessary:

Reduce or suspend library programming.
Reduce or suspend community room use.
Reduce, modify, or suspend services.
Reduce hours of operation.
Reduce or suspend services that rely on the North Country Library System such as interlibrary loans, hold processing, and delivery between member libraries.

Level 3 – Closure

The library will completely close the building to the public and suspend all in-person programs, services, and events. Reasons may include, but are not limited to:

Safety of employees or patrons is at risk.
Security of the building is at risk.
Public visitation is too low to warrant keeping the building open and fully staffed.
Employees are too ill to work, have self-quarantined, or are under mandatory quarantine by health officials.
Employees are under a stay-at-home order by government agencies.
Recommendations by recognized library organizations such as the New York Library Association (NYLA) and/or the American Library Association (ALA).
Recommendations or mandates by local, county, state, or federal agencies.

Working From a Remote Location During an Emergency Closure

Some emergency circumstances allow for some, or all, staff to work remotely, whether from home or another approved location. Working remotely allows for the library to maintain a connection to the community and also allows for a continuation of work flow for projects, programs, services, continuing education, and other tasks that do not directly involve the public through in-person or face-to-face contact.

Remote Meetings and Open Meetings Law

Some emergency circumstances allow for remote meetings for the purpose of conducting library business, whether in the form of a regular library board meeting or an emergency meeting. When allowed by State Executive Order, or through Open Meetings Law, the library shall endeavor to conduct business in a safe and secure environment via remote access technology (ie, Zoom or other platform) while adhering to existing or modified NYS guidelines.

Resuming Partial or Full Service Following an Emergency Closure

The library will resume regular operations on a partial or full basis as soon as reasonably possible, depending on recommendations by government officials, library trustees, and other recognized organizations.

In the event of an extended closure, a partial re-opening may be warranted to allow the library to resume some services while still mitigating other problems or issues.

In some cases, re-opening may be dictated in part by the accessibility of supplies – for example, cleanup after a flood, fire, or natural disaster. In the case of a public health emergency or pandemic, the availability of disinfecting supplies and personal protective equipment (gloves, masks, or other protection) may dictate how quickly the library can proceed from one level to the next.

For a public health emergency or pandemic response, staff shall maintain social distance (one person per workspace) and clean high-touch areas on a frequent basis and between users until public health officials recommend or permit otherwise.

In all cases, the health, wellness, and safety of library employees, library patrons, and the greater community must be balanced with the programs and services offered by the library.

General guidelines include those below. Specific guidelines as mandated or recommended by state, county, or local agencies will be implemented on an as-needed basis until normal library operations are resumed. Such policies shall be found in the Appendix.

Level 1 – Closure

Library service hours may be limited or modified as needed, and as allowed by state minimum standards.
Library building is closed to the public.
Some staff work in the building on modified schedules, as allowed.
Staff are responsive to telephone calls, emails, and messages on social media.
Mail is opened and processed.
Book drop is emptied and cleaned as needed.
Financial responsibilities are fulfilled – payroll and bills are processed on schedule.
Custodial services are performed.
Book sale donations suspended.
Non-emergency building maintenance projects by outside contractors may be worked on, as allowed.

Level 2 – Closure

Library service hours may be limited or modified as needed, and as allowed by state minimum standards.
Library building is closed to the public.
Some or all staff work in the building on regular or modified schedules.
Collection development work resumes if previously suspended – materials ordered, processed, cataloged, and shelved.
Collection maintenance activities such as shelf-reading, weeding, inventory, and reconfiguration of work or public spaces may be done.
Work performed at home is transferred back to the library and work routines are restored.
The library is readied for the next phase (or phases).
If health or safety is not a concern, volunteers with specific skills may be utilized to help facilitate the transition.
Staff shall maintain social distancing, when appropriate, and increase sanitization between shifts.

Level 3 – Partial reopening

Library service hours may be limited or modified as needed, and as allowed by state minimum standards.
Library building is closed to the public or limited to a designated area inside of the building (ie lobby).
Some or all staff work in the building on regular or modified schedules.
Some public services are restored outside of the building or in a designated area inside the building which may include a partial implementation of circulation services through no-contact pick-up of library materials.
Restoration of interlibrary loan (dependent on the North Country Library System).

Level 4 – Partial reopening

Library service hours may be limited or modified as needed, and as allowed by state minimum standards.
Library building is open but public access is limited to a designated area(s) inside of the building.
Some or all staff work in the building on regular or modified schedules.
Limited technology services such as printing or faxing may resume through remote methods.

Level 5 – Partial reopening

Library is open to the public with regular hours of operation.
Access to areas may be restricted based on best practices.
Library programs and services are provided on a limited schedule.
Regularly scheduled community organizations may be allowed to resume meeting in the community room on a limited basis, as allowed by law or health department guidelines.
Reservations for private community room activities may be taken when a date for Stage 6 implementation is confirmed.
For a pandemic response, social distancing and sanitary accommodations are in place to include:
- Moving public seating and computers 6-feet apart.
- Limiting the number of people allowed in each area (or the building) at the same time.
- Limiting computer use (or scheduling computers by appointment) to allow for adequate sanitation between users.
- Closing some areas to the public to reduce sanitation (ie, staff will retrieve materials upon request for patrons).
- Reducing contact with contaminated materials by using a designated area for returns prior to quarantining or cleaning.
- Scanning library cards and materials while in patron hands rather than passing them to staff.

Level 6 – Open

Library is open to the public for regular hours of operation.
All business is conducted as usual.
All library programs and services are provided as normal.
Community room reservations by the public are restored.
All volunteers may resume community service hours.
Book sale donations will be accepted.

Communication

In the event that a Level 2 or Level 3 Closure is enacted, the library will adjust policies regarding loans to forgive overdue fines, extend due dates, and/or increase hold and checkout limits in order to provide as much continued library service as is reasonable. The Director will communicate board-approved modifications to the North Country Library System.

In the event that a Level 2 or Level 3 Closure is enacted, the library will cancel in-person programs, community room reservations, and enact emergency policy modifications as is reasonable as a result of the closure. The Director will notify program attendees and coordinators.

As the library moves between Levels of Partial or Full Service Reopening, the library will phase in services and programs with guidance from local, county, and state officials, and with guidance from the North Country Library System.

Changes in status will be communicated to the community via signage, social media, and news outlets.

The library Director shall maintain regular contact with staff and trustees for the duration of the emergency.

The library will cooperate with authorities to the extent that patron and employee confidentiality is maintained and upheld within the law.

Fire Extinguishers/Exit Floor Plan

Employees should familiarize themselves with the placement of the fire extinguishers as well as emergency exits. There are floor plans posted throughout the building highlighting these designated areas.

Health and Safety Equipment

The library will provide personal protective equipment (PPE) as recommended by law and as each situation warrants, and to the extent possible. This may include gloves, masks, goggles, hearing protection, and/or other appropriate health and safety equipment.

Employees must wear appropriate health and safety equipment according to library policy, when required by health and safety officials, or when mandated by local, state, or federal regulations or laws.

Incident Reports

A written incident report shall be completed when an emergency involves the health or safety of a library patron or employee.

Infectious Diseases

In the event of an infectious disease outbreak, epidemic, or pandemic, the library will follow all recommendations as provided by local, county, state, and federal agencies including:

Screening and testing of employees and essential visitors using recommended procedures from the health department or responsible agency. The library is prohibited from keeping records of employee health data. (e.g. temperature data). When an employee or essential visitor screens positive for an infectious disease, the library will follow recommended procedures from the health department or responsible agency to implement social distancing, increased hand hygiene and sanitizing, or send the employee home to contact a healthcare provider for further assessment and testing.

The library will not mandate that patrons complete a health screen or provide contact information but may encourage patrons to do so. The library will provide an option for patrons to provide contact information so they can be logged and contacted for contact tracing, if necessary.

Medical or Health Emergencies

In the event of a health or medical emergency, employees are to immediately call 911. The library maintains a small first aid kit and NARCAN kit at the circulation desk.

Minimizing Accident Risk

Minimizing accidents is a collaborative effort between patrons and employees by ensuring that:

Slip and fall incidents are minimized by keeping floors clean, dry, and free of debris.
Children’s toys remain in the children’s room and away from the main traffic pathways and stairwell.
Children’s books and toys are put away after use; no books or toys should be left scattered around the children’s room.
Spills or wet floors are marked with caution signs.
Extension cords are taped down or clearly marked.
Heavy or awkward objects are lifted and moved with the assistance of another person, a hand-truck or cart.

Security

If an employee is working alone at the library and identifies an unauthorized and suspicious individual or vehicle in the parking lot or on the grounds, they are to call the Sheriff’s Department at (315) 379-2222 and ask for the patrol division. The employee is to provide a description of the vehicle or individual(s) involved.

Employees wishing to leave their personal vehicles in the parking lot when the library is closed must receive approval from the Director.

Curbside and Grab & Go (2020)

Background

On March 7, 2020, Governor Andrew M. Cuomo issued Executive Order 202, declaring a state of emergency in response to COVID-19. Community transmission of COVID-19 has occurred throughout New York. To minimize further spread, social distancing of at least six feet must be maintained between individuals, where possible.

On March 20, 2020, Governor Cuomo issued Executive Order 202.6, directing all non-essential businesses to close in-office personnel functions. Essential businesses, as defined by Empire State Development Corporation (ESD) guidance, were not subject to the in-person restriction, but were, however, directed to comply with the guidance and directives for maintaining a clean and safe work environment issued by the Department of Health (DOH), and were strongly urged to maintain social distancing measures to the extent possible.

On April 12, 2020, Governor Cuomo issued Executive Order 202.16, directing essential businesses to provide employees, who are present in the workplace, with a face covering, at no-cost, that must be used when in direct contact with patrons or members of the public during the course of their work.

On April 15, 2020, Governor Cuomo issued Executive Order 202.17, directing that any individual who is over age two and able to medically tolerate a face-covering must cover their nose and mouth with a mask or cloth face-covering when in a public place and unable to maintain, or when not maintaining, social distance.

On April 16, 2020, Governor Cuomo issued Executive Order 202.18, directing that everyone using public or private transportation carriers or other for-hire vehicles, who is over age two and able to medically tolerate a face covering, must wear a mask or face covering over the nose and mouth during any such trip. It also directed any operators or drivers of public or private transport to wear 2 a face covering or mask which covers the nose and mouth while there are any passengers in such a vehicle.

On April 26, 2020, Governor Cuomo announced a phased approach to reopen industries and businesses in New York in phases based upon a data-driven, regional analysis.

On May 4, 2020, the Governor provided that the regional analysis would consider several public health factors, including new COVID-19 infections, as well as health care system, diagnostic testing, and contact tracing capacity.

On May 11, 2020, Governor Cuomo announced that the first phase of reopening would begin on May 15, 2020 in several regions of New York, based upon available regional metrics and indicators.

In addition to the following standards, both essential and non-essential businesses must continue to comply with the guidance and directives for maintaining clean and safe work environments issued by DOH.

Please note that where guidance in this document differs from other guidance documents issued by New York State, the more recent guidance shall apply.

Standards for Responsible Curbside / Grab & Go Pickup

No curbside and grab & go pickup activity will occur without meeting the following minimum State standards, as well as applicable federal requirements, including but not limited to such minimum standards of the Americans with Disabilities Act (ADA), Centers for Disease Control and Prevention (CDC), Environmental Protection Agency (EPA), and United States Department of Labor’s Occupational Safety and Health Administration (OSHA).

The State standards contained within this guidance apply to all curbside and grab & go pickup activities in operation during the COVID-19 public health emergency until rescinded or amended by the State. The library board of trustees has designated the library Director as the person responsible for meeting these standards.

The following guidance is organized around three distinct categories: people, places, and processes.

People

Physical Distancing

The library must ensure that for any curbside and grab & go pickup activity, the workforce presence is limited to only the employees necessary to conduct curbside and pickup activities, but no more than 50% of the maximum occupancy for a particular area as set by the certificate of occupancy or no more than one person for every 150 sq ft of available space, inclusive of patrons picking up library materials who must maintain six feet of separation from others or wear an acceptable face covering; and

The library must ensure that a distance of at least six feet is maintained among employees at all times, unless safety of the core activity requires a shorter distance (e.g. operating the circulation desk, moving and lifting materials). Any time employees must come within six feet of another person, acceptable face coverings must be worn. Employees must be prepared to don a face covering if another person unexpectedly comes within six feet.

Acceptable face coverings for COVID-19 include but are not limited to cloth-based face coverings and disposable masks that cover both the mouth and nose.

The library will modify the use and/or restrict the number of work spaces and employee seating areas, so that employees are at least six feet apart in all directions (e.g. side-to-side and when facing one another) and are not sharing work stations or spaces without cleaning and disinfection between use. When distancing is not feasible between work stations or spaces, the library must provide and require the use of face coverings or enact physical barriers, such as plastic shielding walls, in lieu of face coverings in areas where they would not affect air flow, heating, cooling, or ventilation.

Physical barriers should be put in place in accordance with OSHA guidelines.
Physical barrier options may include: strip curtains, plexiglass or similar materials, or other impermeable dividers or partitions.

The library will take the following measures to facilitate curbside and grab & go pickup, in accordance with OSHA guidance “COVID-19 Guidance for Restaurants & Beverage Vendors Offering Takeout or Curbside Pickup”:

Display signage with the services available, instructions for ordering and pickup, and hours of operation for pickup.
Avoid direct handoff, when possible.
Advise pick-up time windows to stagger patron arrivals.
Encourage patrons to pick-up materials one at a time while remaining patrons wait six feet away.
Remind patrons of the need to use a face covering, particularly when a distance of at least six feet from others is not possible.

The library will encourage patrons to use touchless payment options for payment of library fines, lost items fees, or other services such as printing, copying, or faxing. Minimize handling cash, library cards, and mobile devices, where possible.

The library will modify layouts so that employees are at least six feet apart in all directions, unless physical barriers are in place (e.g. Plexiglass or other barriers at the circulation desk).

The library must require that employees use cloth face masks when interacting with patrons.
The library must reserve adequate space for employees to work, considering appropriate social distancing (e.g. close high-density areas, rearrange fixtures, have employees use separate computers, when available).

The library will prohibit the use of tightly confined spaces (e.g. closets, behind the circulation desk, narrow book stacks, lift) by more than one individual at a time, unless all employees in such spaces at the same time are wearing acceptable face coverings. However, occupancy must never exceed 50% of the maximum capacity of the space, unless it is designed for use by a single occupant. The library should increase ventilation with outdoor air to the greatest extent possible (e.g. opening windows, leaving doors open), while maintaining safety protocols.

The library will put in place measures to reduce bi-directional foot traffic using tape or signs with arrows in narrow book stacks, hallways, or spaces, and post signage and distance markers denoting spaces of six feet in all commonly used areas and any areas in which lines are commonly formed or people may congregate (e.g. circulation desk, front stairs, and lobby).

The library will post signs outside the building to remind individuals to adhere to social distancing instructions.

The library will post signs, consistent with DOH COVID-19 signage. The library may develop their own customized signage specific to their workplace or setting, provided that such signage is consistent with the Department’s signage. Signage should be used to remind employees to:

Cover their nose and mouth with a mask or cloth face-covering when six feet of social distance cannot be maintained.
Properly store and, when necessary, discard personal protective equipment.
Adhere to physical distancing instructions.
Report symptoms of or exposure to COVID-19, and how they should do so.
Follow hand hygiene and cleaning guidelines.

Gatherings in Enclosed Spaces

The library will limit in-person gatherings to the greatest extent possible and use other methods such as online messaging whenever possible, per CDC guidance “Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19)”. When online messaging is not possible, the library should hold meetings in open, well-ventilated spaces and ensure that individuals maintain six feet of social distance between one another.

The library will put in place practices for adequate social distancing in confined areas and will develop signage and systems to restrict occupancy when social distancing cannot be maintained in such areas; and

The library will stagger or schedules for employees to observe social distancing. Employees who can work from home will continue to do so on a modified schedule.

Workplace Activity

The library will take measures to reduce interpersonal contact and congregation, through methods such as:

limiting in-person presence to only those staff who are necessary to be on site while other staff work remotely;
adjusting workflow to reduce employee and patron contact;
batch activities, where possible, so employees can adhere to social distancing and reduce the number of hands touching library materials;
The library will adjust hours for curbside or grab & go as necessary to enable enhanced cleaning procedures.

Movement and Commerce

The library will prohibit non-essential visitors on site.

The library will establish designated areas for pickups and returns, limiting contact to the extent possible.

The library will arrange patron waiting areas to maximize social distance among other patrons and minimize interaction with others in the area. Where possible, the library will implement a touchless pickup system whereby patrons collect items from a designated pickup area.

The library employee will sanitize hands before and after transferring library materials (e.g. to or from a library patron, or from the returns/drop box, or between employees.)

Places

Protective Equipment

The library will ensure employees wear face coverings when interacting with patrons or coworkers within six feet distance AND without a physical barrier (e.g. plexiglass).

In addition to necessary personal protective equipment (PPE) as required for certain workplace activities, the library will procure, fashion, or otherwise obtain acceptable face coverings and provide such coverings to employees at work at no cost to the employee. Acceptable face coverings may include, but are not limited to, cloth (e.g. homemade sewn, quick cut, bandana), surgical masks, N95 respirators, and face shields.

Face covering must be cleaned and may not be shared. Employees will be responsible for washing or sanitizing face coverings between work shifts, and ensuring they arrive at work with sufficient clean coverings for the work day. Please consult the CDC guidance for additional information on cloth face covers and other types of personal protective equipment (PPE), as well as instructions on use and cleaning.

The library will allow employees to use their own acceptable face coverings but cannot require employees to supply their own face coverings. Further, this guidance shall not prevent employees from wearing their personally owned additional protective coverings (e.g. surgical masks, N95 respirators, or face shields), or if the library otherwise requires employees to wear more protective PPE due to the nature of their work. The library will comply with all applicable OSHA standards.

The library will put in place measures to limit the sharing of objects, such as library materials, office supplies, computers, and other items, as well as the touching of shared surfaces; or, require workers to wear gloves when in contact with shared objects or frequently touched surfaces; or, require workers to sanitize or wash their hands before and after contact.

The library will train workers on how to adequately put on, take off, clean (as applicable), and discard PPE, including but not limited to, appropriate face coverings.

Hygiene and Cleaning

The library will ensure adherence to hygiene and sanitation requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. The library will maintain cleaning logs that include the date, time, and scope of cleaning.

The library will provide and maintain hand hygiene stations on site, as follows:

For handwashing: soap, running warm water, and disposable paper towels.
For sanitizer: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where handwashing facilities may not be available or practical.

The library will provide appropriate cleaning / disinfection supplies for shared and frequently touched surfaces and encourage employees to use these supplies before and after use of these surfaces, followed by hand hygiene.

The library will conduct regular cleaning and disinfection of the building and more frequent cleaning and disinfection for high risk areas used by many individuals and for frequently touched surfaces. Cleaning and disinfecting must be rigorous and ongoing and should occur at least after each shift, daily, or more frequently as needed. Please refer to DOH’s “Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19” for detailed instructions on how to clean facilities.

The library will ensure regular cleaning and disinfecting of restrooms. Restrooms should be cleaned more often depending on frequency of use.
The library will ensure distancing rules are adhered to by reducing capacity where feasible.
The library will ensure that equipment is regularly disinfected using registered disinfectants, including at least as often as employees change workstations. Refer to the Department of Environmental Conservation (DEC) list of products registered in New York State identified by the EPA as effective against COVID-19.
If cleaning or disinfection products or the act of cleaning and disinfecting causes safety hazards or degrades the material or equipment, the library will put in place hand hygiene stations between use and/or supply disposable gloves and/or limitations on the number of employees using such equipment.

The library will provide for the cleaning and disinfection of exposed areas in the event of a positive case of COVID-19 of an employee, with such cleaning to include, at a minimum, all heavy transit areas and high-touch surfaces (e.g. shared equipment, handrails, bathrooms, door knobs).

CDC guidelines on “Cleaning and Disinfecting Your Facility” if someone is suspected or confirmed to have COVID-19 infection are as follows:

Close off areas used by the person who is sick. The library does not necessarily need to close operations, if they can close off the affected areas.
Open outside doors and windows to increase air circulation in the area.
Wait 24 hours before cleaning or disinfecting. If 24 hours is not feasible, wait as long as possible.
Clean and disinfect all areas used by the person who is sick, such as the circulation desk, bathroom, common areas, and shared equipment.
Once the area has been appropriately disinfected, it can be opened for use.
Employees without close contact with the person who is sick can return to the work area immediately after disinfection.
- Per CDC’s “Evaluating and Testing Persons for Coronavirus Disease 2019 (COVID-19),” considerations when assessing close contact include the duration of exposure (e.g. longer exposure time likely increases exposure risk) and the clinical symptoms of the person with COVID-19 (e.g. coughing likely increases exposure risk as does exposure to a severely ill patient).
If more than seven days have passed since the person who is sick visited or used the library, additional cleaning and disinfection is not necessary, but routine cleaning and disinfection should continue.

The library will quarantine returned library materials for a minimum of 72 hours (or as recommended by a library or government authority) prior to lending those items to another patron.

For activities involving the handling of shared objects (e.g. computers), areas (e.g. circulation desk and/or pickup area), and/or surfaces (e.g. doors), the library will ensure that such areas and objects are cleaned daily, at a minimum.

Phased Reopening

The library will phase-in reopening activities so as to allow for operational issues to be resolved before library services or work activities return to normal levels. The library will limit the number of employees, service hours, programs, services, and number of patrons available to be served when first reopening so as to provide operations with the ability to adjust to the changes.

Communications Plan

The library will affirm that they have reviewed and understand the state-issued industry guidelines, and that they will implement them.

The library will develop a communications plan for employees, visitors, and patrons that includes applicable instructions, training, signage, and a consistent means to provide employees and patrons with information. The library will communicate with patrons via signage and the internet.

The library will encourage patrons to adhere to CDC and DOH guidance regarding the use of PPE, specifically face coverings when a social distance of 6 feet cannot be maintained, through verbal communication and signage.

The library will post signage inside and outside of the building to remind employees and patrons to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols.

Processes

Screening and Testing

The library will implement mandatory daily health screening practices.

Screening practices may be performed remotely before the employee reports to the library, to the extent possible; or may be performed on site.
Screening will be required of all employees and essential visitors (but not patrons) and completed using a questionnaire that determines whether the worker or visitor has:
- knowingly been in close or proximate contact in the past 14 days with anyone who has tested positive for COVID-19 or who has or had symptoms of COVID-19,
- tested positive for COVID-19 in the past 14 days, or
- has experienced any symptoms of COVID-19 in the past 14 days.

According to CDC guidance on “Symptoms of Coronavirus,” the term “symptomatic” includes employees who have the following symptoms or combinations of symptoms: fever, cough, shortness of breath, or at least two of the following symptoms: fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, or new loss of taste or smell.

The library will require employees to immediately disclose if and when their responses to any of the aforementioned questions changes, such as if they begin to experience symptoms, including during or outside of work hours.

Daily temperature checks may also be conducted per Equal Employment Opportunity Commission or DOH guidelines. The library is prohibited from keeping records of employee health data (e.g. temperature data).

The library will ensure that any personnel performing screening activities, including temperature checks, are appropriately protected from exposure to potentially infectious employees, essential visitors, or patrons entering the library. Personnel performing screening activities should be trained by employer-identified individuals who are familiar with CDC, DOH, and OSHA protocols.

Screeners will be provided and use PPE, including at a minimum, a face mask, and may include gloves, a gown, and/or a face shield.

An employee who screens positive for COVID-19 symptoms will not be allowed to enter the library and will be sent home with instructions to contact their healthcare provider for assessment and testing. The library must immediately notify the local health department and DOH about the suspected case. The library will provide the employee with information on healthcare and testing resources.

An employee who has responded that they have had close contact with a person who is confirmed or suspected for COVID-19 may not be allowed to enter the library without abiding by the precautions outlined below and the library has documented the employee’s adherence to those precautions.

The library will review all employee and essential visitor responses collected by the screening process on a daily basis and maintain a record of such review. Employees essential visitors will report to the library Director if they are experiencing COVID-19-related symptoms, as noted in the questionnaire. In the event the Director is ill, the board president will be notified.

The library Director will be the safety monitor whose responsibilities include continuous compliance with all aspects of the safety plan.

To the extent possible, the library will maintain a log of every person, including employees and essential visitors, who may have close contact with other individuals at the library; excluding deliveries that are performed with appropriate PPE or through contactless means. Log should contain contact information, such that all contacts may be identified, traced and notified in the event an employee is diagnosed with COVID-19. The library must cooperate with local health department contact tracing efforts.

The library and employees should take the following actions related to COVID-19 symptoms and contact:

If an employee has COVID-19 symptoms AND EITHER tests positive for COVID-19 OR did not receive a test, the employee may only return to work after completing a 14-day self-quarantine. If an employee is critical to the operation or safety of the library, the library may consult their local health department and the most up-to-date CDC and DOH standards on the minimum number of days to quarantine before an employee is safely able to return to work with additional precautions to mitigate the risk of COVID-19 transmission.
If an employee does NOT have COVID-19 symptoms BUT tests positive for COVID-19, the employee may only return to work after completing a 14-day self-quarantine. If an employee is critical to the operation or safety of the library, the library may consult their local health department and the most up-to-date CDC and DOH standards on the minimum number of days to quarantine before an employee is safely able to return to work with additional precautions to mitigate the risk of COVID-19 transmission.
If an employee has had close contact with a person with COVID-19 for a prolonged period of time AND is symptomatic, the employee should notify the library and follow the above protocol for a positive case.
If an employee has had close contact with a person with COVID-19 for a prolonged period of time AND is NOT symptomatic, the employee should notify the library and adhere to the following practices prior to and during their work shift, which should be documented by the library:
- Regular monitoring: As long as the employee does not have a temperature or symptoms, they should self-monitor under the supervision of the library’s occupational health program.
- Wear a mask: The employee should wear a face mask at all times while in the workplace for 14 days after last exposure.
- Social distance: Employees should continue social distancing practices, including maintaining, at least, six feet distance from others.
- Disinfect and clean work spaces: Continue to clean and disinfect all areas such as offices, bathrooms, common areas, and shared electronic equipment routinely.
If an employee is symptomatic upon arrival at work or becomes sick during the day, the employee will be sent home immediately, following the above protocol for a positive case.

Tracing and Tracking

The library will notify the local health department and DOH immediately upon being informed of any positive COVID-19 test result by an employee or essential visitor at their site.

In the case of an employee, essential visitor, or patron who interacted at the library testing positive, the library will cooperate with the local health department to trace all contacts in the library and notify the health department of all employees, essential visitors, and patrons (as applicable) who entered the library dating back to 48 hours before the employee, essential visitor, or patron (as applicable) began experiencing COVID-19 symptoms or tested positive, whichever is earlier, but maintain confidentiality as required by library policy, federal and state law, and regulations.

The local health department will implement monitoring and movement restrictions of infected or exposed persons including home isolation or quarantine.

Employees who are alerted that they have come into close or proximate contact with a person with COVID-19, and have been alerted via tracing, tracking or other mechanism, are required to self-report to the library at the time of alert and shall follow all required protocols as if they had been exposed at work.

Employer Plans

The library will conspicuously post completed safety plans on site. The State has made available a business reopening safety plan template to guide business owners and operators in developing plans to protect against the spread of COVID-19.

Additional safety information, guidelines, and resources are available at:

New York State Department of Health Novel Coronavirus (COVID-19) Website

https://coronavirus.health.ny.gov/

Centers for Disease Control and Prevention Coronavirus (COVID-19) Website

https://www.cdc.gov/coronavirus/2019-ncov/index.html

Occupational Safety and Health Administration COVID-19 Website

https://www.osha.gov/SLTC/covid-19/

Emergency and Disaster Policy